Event Support 

This page provides a range of resources and support for branches. Areas include:

Event Planning

PHA events are arranged by many different groups within the Association. In order to ensure that events do not clash, we encourage you to email details of your planned event (name, brief description and proposed date) to pha@pha.org.nz as early in the planning process as possible. Our admin team will be able to advise of any clashes with other events organised by the PHA and our partners.

We have developed an Event Planning Form to assist you in planning your event. The Event Planning Form covers:
  • Event Description
  • Event Type
  • Organising Team
  • Key Contact
  • Maximum Numbers
  • Cost
  • Budget
The Event Planning Form should be submitted to pha@pha.org.nz at least four months before the event, for major events, and one month before the event for most other events.

The PHA website can manage event registration.

Event Sponsor

All events delivered by the PHA must be sponsored by a caucus, branch, special interest group or staff member. The sponsoring group or individual is responsible for ensuring that a plan, budget and risk assessment are undertaken. This will help ensure that PHA events are seen as credible and professional.

Event Promotion

Events can be promoted through the PHA Newsletters, social media channels and website. Information on how to include your event on the PHA website are below.

To include an item in a PHA newsletter, please provide up to 100 words, an image and a link to comms@pha.org.nz (The Bulletin; Public Health Matters), libby@pha.org.nz (PolicySpot) or keriata@pha.org.nz (Whiria Te Tangata).

Social Media

To add a post to our social media channels, please email libby@pha.org.nz with the text for your post/s, any images and the preferred time and dates for posts. Posts should be 160 characters or less and will be made on Facebook, Twitter and LinkedIn. You should consider whether you want to include a hashtag in your posts.

Flyers

We have developed a template flyer for you to use to promote your event. The template has been developed in Microsoft Word to make it as accessible as possible. Please edit the template and save as a pdf before sharing it. 


You can also develop your own flyer and other resources, please visit the Branding and Communications page to download the PHA style guide and logo.

Sponsorship

The PHA office holds all national sponsorship relationships, please contact comms@pha.org.nz if you have suggestions for national partnerships or sponsorship.

Branches may develop local sponsorship relationships. Please ensure that all sponsorship approaches fit with the PHA Sponsorship Policy.

Event Registration

The PHA website can manage event registrations for you. To add an event to Our Events page, you will need to email the details through to pha@pha.org.nz. You should allow five working days for your event to be added to the website.

Please provide:

  • Event Title
  • Location
  • Start Date & Time
  • End Date & Time
  • Description (100-400 words)
  • Images 
  • Cost - for members and non-members
  • Maximum number of registrations
  • Contact Details
We can also include:
  • session details - if you have concurrent sessions running
  • dietary requirements - if you are providing catering
  • special needs.
If you wish to include images, please ensure all photos are:
  • clear, clean, professional, appropriate to the article
  • attached as a separate file in the same email as your article.
  • file format: GIF, JPG, JPEG; Maximum file size: 1MB; Quality: Low Resolution (Web quality) 200 dpi
We can also include pdf downloads and/or links to other sites. Please ensure you include these.

Evaluation

We encourage all groups within the PHA to evaluate their events. Event evaluations can be shared across the PHA so that we all learn from our collective experiences.

The PHA has a SurveyMonkey account, we can quickly and easily load a brief survey and send this to participants.

To set up an evaluation, please email pha@pha.org.nz with the questions you want to include. For most events, we ask that you limit this to 10 questions or less. Please also provide an attendance list (Excel) that includes First Name, Last Name and Email Address of participants.

The evaluation questions should be sent to pha@pha.org.nz at least 5 working days before your event. The survey will be sent out once a final attendance list is received. The results will be sent to you within 15 working days.

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